Terms of Service

Effective Date: April 13, 2026  |  Last Updated: May 17, 2026  |  Version: 1.0

Effective Date: April 13, 2026 Last Updated: April 13, 2026

1. DEFINITIONS

"Agreement" means these Terms of Service, the Privacy Policy, and any Order Form or subscription confirmation between You and TitleMind.AI.

"TitleMind.AI," "we," "us," or "our" means TitleMind AI, LLC, a Texas limited liability company.

"You," "your," or "Customer" means the individual or entity that accesses or uses the Service.

"Service" means the TitleMind.AI platform, including but not limited to the Vara GIS web application, VarAgent AI assistant, all API endpoints, MCP server, and associated tools.

"VarAgent" means the AI-powered research assistant within the Service that performs automated title research, data retrieval, analysis, and report generation.

"Output" means any data, reports, analyses, documents, maps, visualizations, or other materials generated by the Service or VarAgent in response to your requests.

"API Key" means the unique authentication credential (tm_live_...) issued to you upon subscription.

"Authorized User" means any individual authorized by Customer to access the Service under Customer's subscription.

"Third-Party Data" means data obtained from external sources including but not limited to DataTree/First American, Texas Railroad Commission, New Mexico Oil Conservation Division, Bureau of Land Management, county clerk offices, central appraisal districts, PublicSearch.us, and other governmental or commercial data providers.

2. ACCEPTANCE OF TERMS

By creating an account, purchasing a subscription, or using the Service in any way, you acknowledge that you have read, understood, and agree to be bound by this Agreement. If you are entering into this Agreement on behalf of a company or other legal entity, you represent that you have the authority to bind such entity.

If you do not agree to these Terms, do not use the Service.

3. SERVICE DESCRIPTION

3.1 Platform Capabilities

TitleMind.AI provides AI-assisted tools for:

(a) Title Research — Automated searching of county clerk deed indexes, chain-of-title assembly, division-of-interest computation, and title defect identification.

(b) Mineral Ownership Mapping — Spatial visualization of mineral estates, conveyance polygons, well locations, and production data.

(c) Well & Production Analysis — Well status tracking, decline curve analysis, economic modeling, and lease assessment.

(d) Document Processing — Automated document image capture, OCR, text extraction, legal description parsing, and metes-and-bounds computation.

(e) Report Generation — CSV runsheets, XLSX mineral ownership reports, Google Sheets exports, and narrative title reports.

(f) Acquisition Targeting — Skip-trace services, acquisition scoring, competitor activity monitoring, and outreach letter generation.

(g) Monitoring & Alerts — Daily automated checks for well status changes, new filings, and production changes.

3.2 AI-Assisted Nature

The Service uses artificial intelligence models, including but not limited to Anthropic Claude and Google Gemini, to perform research, analysis, and report generation. VarAgent is an AI assistant, not a licensed professional. See Section 7 (Important Disclaimers) for critical limitations.

4. SUBSCRIPTIONS AND BILLING

4.1 Subscription Tiers

The Service is offered in the following tiers:

4.2 Payment

All fees are due in advance via credit card or ACH processed through Stripe, Inc. Fees are non-refundable except as expressly stated in this Agreement or required by applicable law.

4.3 Automatic Renewal

Subscriptions automatically renew at the end of each billing period at the then-current rate. You may cancel at any time via the Stripe customer portal. Cancellation takes effect at the end of the current billing period.

4.4 Price Changes

We may change subscription pricing with at least thirty (30) days' prior written notice. Price changes take effect at the start of the next billing cycle following the notice period. Your continued use of the Service after a price change constitutes acceptance.

4.5 Pioneer Tier Transition

Pioneer tier subscriptions transition from the introductory rate ($3,750/month) to the standard rate ($7,500/month) automatically after the third billing period. This transition is disclosed at checkout and processed via Stripe Billing schedules.

4.6 Taxes

All fees are exclusive of taxes. You are responsible for all applicable sales, use, VAT, or other taxes, excluding taxes based on TitleMind.AI's net income.

4.7 Late Payment

If payment fails, we will attempt to collect using the payment method on file. If payment is not received within fourteen (14) days of the due date, we may suspend your access to the Service. Accounts suspended for non-payment for more than thirty (30) days may be terminated.

5. API KEYS AND SECURITY

5.1 API Key Issuance

Upon subscription, you will receive one or more API keys. API keys are displayed once at the time of creation. TitleMind.AI cannot retrieve or display your API key after initial issuance. You are solely responsible for securely storing your API key.

5.2 API Key Security

You agree to: (a) Keep your API key confidential and not share it with unauthorized parties. (b) Not embed API keys in client-side code, public repositories, or any publicly accessible location. (c) Immediately notify us at [email protected] if you suspect unauthorized use of your API key. (d) Accept full responsibility for all activity conducted under your API key.

5.3 Key Revocation

We reserve the right to revoke any API key immediately if we reasonably believe it has been compromised, is being used in violation of this Agreement, or poses a security risk to the Service or other customers.

5.4 Rate Limits

API usage is subject to rate limits as specified in your subscription tier. Exceeding rate limits may result in throttled requests (HTTP 429). Persistent or deliberate rate limit abuse may result in suspension.

6. ACCEPTABLE USE

6.1 Permitted Uses

The Service is intended for legitimate business purposes related to: (a) Oil and gas title examination and mineral ownership research (b) Real property due diligence and acquisition analysis (c) Well and production data analysis (d) Land records research and document management (e) Report generation and export for business use

6.2 Prohibited Uses

You agree NOT to:

(a) Resell or redistribute the Service, API access, or Output without a separate reseller agreement.

(b) Reverse engineer, decompile, or disassemble any portion of the Service.

(c) Circumvent authentication, rate limits, access controls, or security mechanisms.

(d) Use the Service for harassment, fraud, discrimination, or any unlawful purpose.

(e) Submit false or misleading data to the Service with the intent to corrupt platform data or deceive other users.

(f) Scrape, crawl, or bulk-download data from the Service except through authorized API endpoints within your rate limits.

(g) Use Output to create a competing product or service that substantially replicates the functionality of TitleMind.AI.

(h) Impersonate another person or entity when using skip-trace, letter-sending, or outreach features.

(i) Use VarAgent to generate fraudulent legal documents, forge signatures, or create deceptive title opinions.

(j) Exceed the scope of your subscription tier, including county limits, wave limits, or API access restrictions.

6.3 Third-Party Data Source Terms

Your use of data obtained through the Service from Third-Party Data providers is subject to those providers' own terms of service and acceptable use policies. You agree to comply with all applicable third-party terms, including but not limited to restrictions on redistribution and commercial use imposed by DataTree/First American, Texas RRC, BLM, NMOCD, and county clerk offices.

7. IMPORTANT DISCLAIMERS

7.1 NOT LEGAL ADVICE

THE SERVICE DOES NOT PROVIDE LEGAL ADVICE. VarAgent is an AI research tool, not a licensed attorney, title examiner, or certified professional landman. Output generated by the Service, including but not limited to chain-of-title reports, division-of-interest calculations, title defect identification, curative document drafts, and ownership schedules:

(a) Does not constitute a title opinion, abstract of title, or legal opinion of any kind.

(b) Should not be relied upon as the sole basis for any real property transaction, mineral acquisition, lease negotiation, or legal action.

(c) Must be independently verified by a licensed title attorney, certified professional landman, or other qualified professional before being used for transactional purposes.

(d) May contain errors, omissions, or inaccuracies due to the inherent limitations of AI systems, incomplete public records, data entry errors in source databases, or gaps in available data.

7.2 AI-GENERATED CONTENT LIMITATIONS

You acknowledge and agree that:

(a) AI models can produce incorrect results. Large language models may generate plausible-sounding but factually incorrect information ("hallucinations"). While TitleMind.AI employs extensive safeguards including tool-grounded research, multi-agent verification, and source citation, no AI system is infallible.

(b) Chain-of-title analysis may be incomplete. AI-assembled chains may miss instruments due to: name variations, OCR errors, unindexed documents, filings in other counties, unrecorded conveyances, or limitations of available online records. Courthouse searches by a professional may reveal instruments not discoverable through online tools.

(c) Division-of-interest calculations are estimates. Fractional ownership computed by VarAgent is based on available recorded instruments and standard legal assumptions. Actual ownership may differ due to: unrecorded agreements, equitable interests, adverse possession claims, bankruptcy proceedings, federal or state regulatory actions, or other matters not of public record.

(d) Document analysis is automated. AI extraction of parties, dates, legal descriptions, and reservation language from deed images may contain OCR errors or misinterpretations, particularly with historical documents, poor image quality, or unusual formatting.

(e) Well and production data comes from government databases that may contain errors, delays, or omissions. Production figures may lag actual production by weeks or months. Well status designations may not reflect current field conditions.

(f) Acquisition scores, economic models, and underwriting results are algorithmic estimates based on available data and standard assumptions. They are not appraisals and should not be treated as fair market value determinations.

7.3 NO PROFESSIONAL LICENSURE

TitleMind.AI does not hold and does not claim to hold any professional license in any jurisdiction for the practice of law, land surveying, title examination, or professional land services. The Service is a technology tool that assists licensed professionals and business entities in their work.

7.4 DATA ACCURACY

TitleMind.AI makes reasonable efforts to provide accurate, up-to-date information but does not warrant the accuracy, completeness, reliability, or timeliness of any data obtained from Third-Party Data sources. Public records may contain errors in indexing, transcription, or data entry that are beyond our control.

8. INTELLECTUAL PROPERTY

8.1 TitleMind.AI IP

The Service, including its software, algorithms, AI models, user interface, documentation, and proprietary methodologies, is owned by TitleMind AI, LLC and protected by copyright, trade secret, and other intellectual property laws. Nothing in this Agreement grants you any right, title, or interest in the Service beyond the limited right to use it as described herein.

8.2 Your Data

You retain all rights to data you upload to the Service, including documents, deed images, and research notes. By uploading data, you grant TitleMind.AI a limited, non-exclusive license to process, store, and index your data solely for the purpose of providing the Service to you.

8.3 Output Ownership

Subject to Third-Party Data provider restrictions:

(a) Reports and analyses generated by the Service in response to your requests are your property. You may use, modify, distribute, and commercially exploit Output generated for your account.

(b) Curative documents and letters drafted by VarAgent are templates requiring professional review and are your property once generated.

(c) Aggregate, de-identified data derived from usage of the Service (e.g., query patterns, feature usage statistics) may be used by TitleMind.AI to improve the Service. Such data will never include your proprietary business information, specific property interests, or identifiable client data.

8.4 Third-Party Data Restrictions

Output that incorporates Third-Party Data (DataTree reports, county clerk document images, RRC well data, etc.) may be subject to redistribution restrictions imposed by those data providers. You are responsible for complying with applicable third-party terms when distributing or publishing Output.

8.5 Feedback

If you provide suggestions, feature requests, bug reports, or other feedback about the Service, you grant TitleMind.AI a perpetual, irrevocable, non-exclusive, royalty-free license to use such feedback to improve the Service without obligation to you.

9. PRIVACY AND DATA HANDLING

9.1 Data We Collect

(a) Account information — Name, email, organization, billing details (processed by Stripe). (b) API usage logs — Timestamps, endpoints accessed, request/response metadata (not content). Purged after 90 days. (c) Uploaded documents — Stored encrypted in Cloudflare R2. Accessible only to your organization. (d) Research data — Survey records, chain links, ownership interests, well data created through your use of the Service. Stored in your organization's partition of the database. (e) Chat conversations — VarAgent conversation history. Stored per session. Not used to train AI models.

9.2 Data We Do NOT Collect

(a) We do not sell your data to third parties. (b) We do not use your uploaded documents, research data, or conversation history to train AI models. (c) We do not share your proprietary business information with other customers.

9.3 Data Isolation

Each customer organization's data is logically isolated within the database using tenant-scoped access controls. API keys are bound to a specific organization, and queries are filtered to return only data belonging to that organization.

9.4 Data Storage

All data is stored on Cloudflare's global infrastructure:

• D1 (SQLite) — Structured data (surveys, wells, chains, ownership)
• R2 (Object Storage) — Documents, images, reports
• KV (Key-Value) — Session state, cache, tokens

Data resides in Cloudflare's network and is subject to Cloudflare's infrastructure security and compliance certifications.

9.5 Data Retention

• Active accounts — Data retained for the duration of your subscription plus 90 days after termination.
• Cancelled accounts — Upon written request, we will permanently delete all your data within 30 days. Otherwise, data is retained for 90 days post-cancellation for recovery purposes, then deleted.
• API access logs — Automatically purged after 90 days.

9.6 Google Workspace Data

If you connect Google Workspace, OAuth tokens are encrypted (AES-256-GCM) and stored in Cloudflare KV with a 90-day TTL. We access only the scopes you authorize and only to perform actions you explicitly request through VarAgent. We do not read, store, or index the contents of your Google Drive, Gmail, or other Google services beyond what is necessary to fulfill your specific requests.

9.7 Third-Party AI Providers

VarAgent uses AI models from Anthropic (Claude) and Google (Gemini). Prompts sent to these providers include your query and relevant context (e.g., deed text for extraction, legal descriptions for parsing). These providers process data under their respective enterprise terms and do not use it for model training. TitleMind.AI uses enterprise-tier API agreements with all AI providers.

9.8 Skip-Trace and People Search

When you use skip-trace or people search tools, we query third-party people-search services on your behalf. These queries are subject to fair-use and permissible-purpose requirements under applicable law, including the Fair Credit Reporting Act (FCRA) to the extent applicable. You represent and warrant that your use of skip-trace data complies with all applicable laws.

10. LIMITATION OF LIABILITY

10.1 Exclusion of Consequential Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL TITLEMIND AI, LLC, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR AFFILIATES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

(a) Loss of profits, revenue, or business arising from reliance on Output. (b) Failed or incomplete real property transactions based on Service-generated title analysis. (c) Inaccurate division-of-interest calculations resulting in incorrect royalty payments or ownership disputes. (d) Missed mineral interests or title defects not identified by the Service. (e) Errors in AI-generated documents including curative instruments, offer letters, or reports. (f) Data loss or corruption due to service interruptions, infrastructure failures, or security incidents. (g) Actions taken based on well status, production data, or economic projections that prove to be incorrect. (h) Losses arising from skip-trace or outreach activities, including claims of harassment, invasion of privacy, or violation of do-not-contact preferences.

10.2 Cap on Liability

IN NO EVENT SHALL TITLEMIND AI, LLC'S TOTAL AGGREGATE LIABILITY UNDER THIS AGREEMENT EXCEED THE AMOUNTS PAID BY YOU TO TITLEMIND.AI IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

10.3 Basis of the Bargain

The limitations in this Section 10 reflect a reasonable allocation of risk between the parties and are a fundamental element of the basis of the bargain between us. The Service would not be provided without these limitations.

10.4 Applicability

These limitations apply regardless of the theory of liability (contract, tort, strict liability, or otherwise), even if TitleMind.AI has been advised of the possibility of such damages, and even if a limited remedy set forth herein is found to have failed of its essential purpose.

11. INDEMNIFICATION

11.1 Your Indemnification

You agree to indemnify, defend, and hold harmless TitleMind AI, LLC, its officers, directors, employees, and agents from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from or related to:

(a) Your use of the Service in violation of this Agreement. (b) Your reliance on Output without independent professional verification. (c) Claims by third parties arising from your use of skip-trace, outreach, or letter-sending features. (d) Your violation of any applicable law or regulation. (e) Your breach of any representation or warranty in this Agreement. (f) Claims by Third-Party Data providers arising from your unauthorized redistribution of their data.

11.2 Our Indemnification

TitleMind.AI will indemnify and defend you against third-party claims alleging that the Service (excluding Third-Party Data) infringes a valid United States patent or copyright, provided that you: (a) promptly notify us in writing, (b) grant us sole control of the defense and settlement, and (c) cooperate with us in the defense.

12. WARRANTY DISCLAIMER

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. TITLEMIND AI, LLC SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

Without limiting the foregoing, we do not warrant that:

(a) The Service will be uninterrupted, error-free, or completely secure. (b) Output will be accurate, complete, current, or reliable. (c) The Service will meet your specific requirements or expectations. (d) Any errors in the Service will be corrected. (e) Third-Party Data will be available, accurate, or timely.

13. TERM AND TERMINATION

13.1 Term

This Agreement is effective upon your first use of the Service and continues until terminated by either party.

13.2 Termination by You

You may terminate at any time by canceling your subscription through the Stripe customer portal. Your access will continue through the end of the current billing period.

13.3 Termination by Us

We may terminate or suspend your access immediately, without prior notice, if:

(a) You breach any provision of this Agreement. (b) You fail to pay fees when due after the cure period in Section 4.7. (c) We are required to do so by law. (d) We reasonably believe your use poses a security risk or may expose us to liability.

13.4 Effect of Termination

Upon termination: (a) Your API key(s) will be revoked. (b) Your access to the Service will cease. (c) Data retention is governed by Section 9.5. (d) Sections 7, 8, 10, 11, 12, 14, 15, and 16 survive termination.

14. DISPUTE RESOLUTION

14.1 Governing Law

This Agreement is governed by the laws of the State of Texas, without regard to conflict-of-law principles.

14.2 Arbitration

Any dispute arising out of or relating to this Agreement shall be resolved by binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules. The arbitration shall be conducted in Midland, Texas, before a single arbitrator with expertise in technology or energy law. The arbitrator's decision shall be final and enforceable in any court of competent jurisdiction.

14.3 Class Action Waiver

YOU AND TITLEMIND.AI AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY CLASS OR REPRESENTATIVE ACTION.

14.4 Exceptions

The arbitration requirement does not apply to: (a) claims for injunctive relief to protect intellectual property, (b) claims that qualify for small claims court, or (c) disputes required by applicable law to be resolved in court.

14.5 Informal Resolution

Before initiating arbitration, the parties agree to attempt to resolve disputes informally by contacting [email protected]. If not resolved within thirty (30) days, either party may initiate arbitration.

15. GENERAL PROVISIONS

15.1 Entire Agreement

This Agreement constitutes the entire agreement between you and TitleMind.AI regarding the Service and supersedes all prior agreements, understandings, and communications. Enterprise customers may have additional terms specified in an Order Form, which shall control in the event of a conflict.

15.2 Severability

If any provision of this Agreement is found to be unenforceable, the remaining provisions shall continue in full force and effect.

15.3 Waiver

No waiver of any provision shall constitute a waiver of any other provision or a continuing waiver. Failure to enforce any right is not a waiver of that right.

15.4 Assignment

You may not assign your rights under this Agreement without our prior written consent. We may assign our rights to any successor entity in connection with a merger, acquisition, or sale of substantially all of our assets.

15.5 Force Majeure

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including acts of God, natural disasters, pandemics, government actions, power failures, internet disruptions, or third-party service outages.

15.6 Notices

Notices to TitleMind.AI should be sent to [email protected]. Notices to you will be sent to the email address associated with your account.

15.7 Independent Contractors

The relationship between you and TitleMind.AI is that of independent contractors. Nothing in this Agreement creates a partnership, joint venture, employment, or agency relationship.

16. MODIFICATIONS

We reserve the right to modify these Terms at any time. Material changes will be communicated via email to the address associated with your account at least thirty (30) days before taking effect. Your continued use of the Service after the effective date of modifications constitutes acceptance of the modified Terms.

17. CONTACT INFORMATION

TitleMind AI, LLC

• General inquiries: [email protected]
• Legal & compliance: [email protected]
• Security incidents: [email protected]
• Billing: Managed via Stripe customer portal

By using TitleMind.AI, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.

TitleMind AI, LLC | Dallas, Texas USA | https://titlemind.ai